Action plan – Yogyakarta, Indonesia, 2024 – 2027

At-a-Glance

Duration

Nov 2027

Date Submitted

29th October 2024

Foreword(s)

The Regional Government of Yogyakarta (Pemda DIY) is committed to transparencyAccording to OGP’s Articles of Governance, transparency occurs when “government-held information (including on activities and decisions) is open, comprehensive, timely, freely available to the pub... More, participation, and accountability as an OGP member. With allocated human, financial, and technical resources, Pemda DIY will serve as a role model and support local, national, and international OGP initiatives.

On April 16, 2024, Pemda DIY officially joined OGP, an international partnership connecting governments and civil society to advance open government reforms. Supported by the Forum for Disaster Risk Reduction and the IDEA Association, Pemda DIY was selected among 55 global governments in OGP Local 2024.

OGP fosters coalition-building, peer learning, and collaboration to create policies that reflect community needs. Open Government strengthens community engagement, enhances public services, and tackles strategic issues with actionable solutions, achieving global recognition.

With OGP, Pemda DIY can access assistance, expand networks, improve governance transparency, accountability, and inclusivity, support SDG goals, and build public trust.

Open Government Challenges, Opportunities and Strategic Vision

What is the long-term vision for open government in your context and jurisdiction?

The ultimate goal of Pemda DIY’s open government initiative is to create a transparent, inclusive, responsive, and participatory system by leveraging information technology to strengthen the community’s ability to withstand disasters. By embracing open government practices, Pemda DIY aims to foster trust, accountability, and collaboration among government agencies, civil society organizations, and citizens. Through the use of digital tools and platforms, such as social media and online portals, the government can effectively communicate with the public, gather feedback, and coordinate disaster response efforts. This proactive approach not only improves disaster preparedness but also empowers individuals to actively engage in decision-making processes that affect their lives.

What are the achievements in open government to date (for example, recent open government reforms)?

• Best Performing Province for Java – Bali Region in PPKM Award 2023
  Universal Health Coverage (UHC) 2023 and 2024
• PR Indonesia Award (PRIA) 2023 in the category of crisis and post-crisis management
• ‘Fair Without Exception’ from BPK RI for 14 times in a row until 2024
• Grand Design Population Development (GDPK) Award 2024
• Digital Government Award in the Implementation of the Best Electronic-Based Government System in the Province Category
• Second best ranking award for the 2023 Investment Service Award for the assessment of the performance of integrated one-stop services and acceleration of business implementation
• Public Relations Media Award (AMH) of the Ministry of Communication and Informatics of the Republic of Indonesia since 2019; 1st best in the social media (medsos) category; 2nd best in the public communication campaign category, 2nd best in the internal media publishing category (Inhouse Magazine), and 3rd best in the audiovisual category
• and many more.

What are the current challenges/areas for improvement in open government that the jurisdiction wishes to tackle?

Poverty Alleviation: The commitmentOGP commitments are promises for reform co-created by governments and civil society and submitted as part of an action plan. Commitments typically include a description of the problem, concrete action... emphasizes poverty alleviation through technology and innovation, creating sustainable economic opportunities for the community, especially the most vulnerable. With a focus on digital skills, financial inclusionOGP participating governments are working to create governments that truly serve all people. Commitments in this area may address persons with disabilities, women and girls, lesbian, gay, bisexual, tr..., and online marketplaces, the commitment aims to empower individuals and small businesses, boosting income, expanding market access, and improving quality of life. This approach addresses immediate economic needs and fosters long-term resilience, helping break the poverty cycle. Programs also improve access to essential services like healthcare and educationAccountability within the public education system is key to improving outcomes and attainment, and accountability is nearly impossible without transparent policies and opportunities for participation ... via digital platforms, giving marginalized populations the resources to lift themselves out of poverty.

Strengthening Community Resilience to Disasters: The commitment prioritizes community resilience against disasters, using technology to enhance preparedness, response, and recovery. It includes real-time alert systems, mobile apps with risk and evacuation info, and planning tools for assessing vulnerabilities. Community engagement and education are key, encouraging active participation in resilience-building and decision-making, making disaster response proactive and continuous to safeguard community well-being.

What are the medium-term open government goals that the government wants to achieve?

• Disaster data reporting for educational units.
• Poverty Handling Data Integration.

How does this action plan contribute to achieve the Open Government Strategic Vision?

This action plan engages the community and local stakeholders to improve transparency, accountability, and efficiency in local governance through technology and innovation. By leveraging digital tools, it aims to tackle poverty, promote government reform, and streamline bureaucratic processes that often hinder effective service delivery.

The plan also prioritizes building community resilience to natural and man-made disasters, fostering a transparent government that builds public trust and enables citizens to engage in decision-making. Technology is a central pillar, empowering citizens with greater access to information, improving communication channels with government, and supporting more inclusive participation. Through digitization, the plan also aims to reduce corruption and enhance service delivery for a fairer distribution of resources.

Ultimately, the action plan aspires to create a sustainable governance framework that is transparent, accountable, resilient, and adaptable to modern challenges. Through collaboration and community engagement, it seeks to drive lasting change, improving the quality of life, especially for those most affected by poverty and disaster risks.

How does the open government strategic vision contribute to the accomplishment of the current administration’s overall policy goals?

There are several key ways:

1. Aligning with Government priorities.
2. Enhancing transparency and accountability.
3. Supporting economic and social development.
4. Driving bureaucratic reform.
5. Strengthening community resilience.
6. Facilitating community engagement.
7. Providing a framework for sustainable development.

Engagement and Coordination in the Open Government Strategic Vision and OGP Action Plan

Please list the lead institutions responsible for the implementation of this OGP action plan.

• Head of ICT Agency, Yogyakarta Special Region
• Head of Governance Bureau, Yogyakarta Special Region
• Chief Executive Regional Disaster Management Agency, Yogyakarta Special Region
• Head of Regional Development Planning Agency, Yogyakarta Special Region
• Executive Director IDEA
• General Coordinator Yogyakarta Local Platform for Disaster Risk Reduction (FPRB)

What kind of institutional arrangements are in place to coordinate between government agencies and departments to implement the OGP action plan?

We have established a cross-sectoral group that brings together diverse elements, including government, community representatives, academic institutions, and business entities. This collaborative effort is designed to foster transparency, innovation, and more effective governance through the principles of Open Government. At the core of these activities is the Head of the ICT Agency of the Yogyakarta Special Region, who serves as the key coordinator, ensuring alignment, cooperation, and strategic direction across all Open Government initiatives. This multi-stakeholder approach not only encourages the sharing of knowledge and resources but also builds stronger ties between the public sector and other key actors in society, promoting inclusive and sustainable development.

What kind of spaces have you used or created to enable the collaboration between government and civil society in the co-creation and implementation of this action plan? Mention both offline and online spaces.

We have actively facilitated formal discussion forums, which are held both in-person and online, to ensure broad participation and accessibility. These forums serve as essential platforms for dialogue, enabling various stakeholders to engage with one another on key issues. In addition to these gatherings, we maintain online forms that are always available for the community to provide feedback, share their concerns, and suggest ideas. We take this input seriously, regularly reviewing the submissions as part of our ongoing decision-making processes to ensure that community voices are considered.

For forums that specifically involve civil society, we routinely organize Development Plan Deliberations. These deliberations are crucial for capturing a wide range of community perspectives and addressing the issues that matter most to them. During these sessions, we thoroughly discuss the results of the community’s input, including feedback collected from our online forms. This approach helps ensure that the needs and aspirations of the community are directly reflected in the development planning process, fostering a more inclusive and responsive governance framework.

What measures did you take to ensure diversity of representation (including vulnerable or marginalized populations) in these spaces?

For online participation, we ensure that platforms are designed to be user-friendly and accessible, even for individuals with limited digital skills. We provide clear, step-by-step instructions, offer language support, and create simplified versions of forms to make it easier for everyone to engage.

We also prioritize agenda items that address issues important to marginalized groups, ensuring their concerns are highlighted during discussions. Additionally, we invite representatives from these communities to take on leadership roles within the forums, giving them a direct influence over the agenda.

These efforts aim to create an inclusive environment where every voice—regardless of socio-economic background, ethnicity, or ability—can actively contribute to shaping public policy and governance decisions.

Who participated in these spaces?

Government, community representatives, academic institutions, and business entities

How many groups participated in these spaces?

4

How many public-facing meetings were held in the co-creation processCollaboration between government, civil society and other stakeholders (e.g., citizens, academics, private sector) is at the heart of the OGP process. Participating governments must ensure that a dive...?

3

How will government and non-governmental stakeholders continue to collaborate through the implementation of the action plan?

Stakeholders will be regularly updated on the progress of the action plan milestones through detailed informal reports, ensuring transparency and continuous engagement. These reports will provide insights into the key achievements, challenges, and next steps associated with each milestone, allowing stakeholders to stay informed and contribute their perspectives as needed.

In addition to these reports, we will hold regular meetings at least twice a year to facilitate direct dialogue among stakeholders. These meetings will serve as opportunities to review the progress of the action plan, discuss any adjustments or new developments, and collaborate on solutions to challenges that arise. The meetings will continue throughout the entire action plan period, fostering ongoing communication and ensuring that all stakeholders are aligned and actively participating in the implementation process. This approach helps build accountability and ensures the successful execution of the action plan.

Please describe the independent Monitoring Body you have identified for this plan.

The monitoring body responsible for overseeing the implementation of the Action Plan will be composed of experts in Smart City development and members of the academic community. Their primary role will be to evaluate and track the progress made toward fulfilling the action plans and commitments outlined. After the co-creation process concludes, the monitoring body will convene regularly to assess the progress, ensuring that commitments are met. These meetings will occur periodically, with each session dedicated to evaluating the completionImplementers must follow through on their commitments for them to achieve impact. For each commitment, OGP’s Independent Reporting Mechanism (IRM) evaluates the degree to which the activities outlin... and fulfillment of specific commitments. By providing oversight and feedback, the monitoring body will play a critical role in ensuring the successful execution of the Action Plan and adherence to the agreed-upon objectives.

Provide the contact details for the independent monitoring body.

• Prof. Ir. Lukito Edi Nugroho, M.Sc., Ph.D., Professor, Universitas Gadjah Mada, lukito@ugm.ac.id
• Widyawan, ST, M.Sc., PhD., Lecturer, Universitas Gadjah Mada, widyawan@ugm.ac.id
• Nanang Ruswianto, S.T., M.Kom., Smart City Expert, nanangruswianto@gmail.com

What types of activities will you have in place to discuss progress on commitments with stakeholders?

We will conduct regular meetings at least twice a year, specifically at the end of the first and second semesters, to review the progress of the implementation of our commitments. These meetings will provide an opportunity to evaluate the milestones achieved, discuss any challenges that have arisen, and collaboratively develop solutions to address emerging issues. This approach ensures that we remain on track with the action plan and can make any necessary adjustments to improve implementation and outcomes.

How will you regularly check in on progress with implementing agencies?

The coordinator will conduct checks through monitoring and evaluation meetings along with discussions on implementation progress. The progress recorded must have supporting evidence.

How will you share the results of your monitoring efforts with the public?

The achievements related to both the Action Plan and Commitment will be presented on the same dashboard that tracks the progress of the Jogja Smart Province Action Plan. This will create a unified platform for displaying various performance metrics, providing a comprehensive overview of how the province is progressing toward its strategic goals.

The dashboard will be designed to be publicly accessible, ensuring transparency and enabling all stakeholders, including citizens, government agencies, and partners, to easily monitor the development and outcomes of the initiatives. By offering public access, the dashboard fosters accountability and allows for a broader understanding of how the region is advancing in alignment with the Smart Province vision.

To maintain the dashboard’s relevanceAccording to the OGP Articles of Governance, OGP commitments should include a clear open government lens. Specifically, they should advance at least one of the OGP values: transparency, citizen partic... and accuracy, the data will be updated at least twice a year. These updates will take place after scheduled monitoring and evaluation meetings, during which the progress of ongoing initiatives is reviewed. This biannual update cycle ensures that the information displayed reflects the most recent efforts, successes, and areas requiring further attention.

By providing regular updates and integrating various achievements into one platform, the dashboard serves as an essential tool for tracking the province’s commitment to innovation, growth, and smart development, while ensuring all stakeholders stay informed and engaged in the process.

Endorsement from Non-Governmental Stakeholders

• M. Taufiq AR, General Coordinator, Yogyakarta Local Platform for Disaster Risk Reduction (FPRB)
• Tenti Novari Kurniawati, Executive Director, IDEA

Commitments

• Poverty handling data integration.
• Disaster data app for educational units.