End of Commitment Report – Digitizing the archive and open it to the public within the limits permitted by law
- Action Plan: Action plan – El Kef, Tunisia, 2021 – 2023
Overview
Name of Evaluator
Ridha Raouani
Member Name
El Kef, Tunisie
Action PlanAction plans are at the core of a government’s participation in OGP. They are the product of a co-creation process in which government and civil society jointly develop commitments to open governmen... Title
Plan d’action – El Kef, Tunisie, 2021 – 2023
CommitmentOGP commitments are promises for reform co-created by governments and civil society and submitted as part of an action plan. Commitments typically include a description of the problem, concrete action...
Digitizing the archive and open it to the public within the limits permitted by law
Action
The municipality seeks in the first stage to digitize the current documents and then, works in the second stage to digitize all archives, after training in the field for the benefit of the agents in charge of documentation and archives in the municipality.
Problem
El Kef municipality employees, archive documentation, and some researchers complained about the difficulty of dealing with the archive when searching for information.
Section 1.
Commitment completion
1.1 What was the overall level of progress in the commitment implementation at the time of this assessment?
Limited
Provide a brief explanation of your answer:
Preliminary study 1st phase finalized, the significant cost of the project at 500 million DT, a credit request was submitted to the UNDP, technical specifications model Arche France, a request for cooperation was sent to the commune of Bourg En Bresse (town French which has cooperative relations with the city of Kef ratifying by conventions in force).
Provide evidence that supports and justifies your answer:
1.2 Describe the main external or internal factors that impacted implementation of this commitment and how they were addressed (or not).
Several municipalities and Tunisian administration have requested specifications and studies carried out by the municipality of Kef as well as local officials which presents the commitment to the digitalization of the archive and the implementation of the open dataBy opening up data and making it sharable and reusable, governments can enable informed debate, better decision making, and the development of innovative new services. Technical specifications: Polici... principle.
1.3 Was the commitment implemented as originally planned?
Most of the commitment milestones were implemented as planned.
Provide a brief explanation of your answer:
The commune of Kef, given the specificity of the project, showed a delay in establishing a study or having an example of archive digitization, which meant that the planned deadline only gave the study, specifications, and request for credit.
Section 2.
Did it open government?
2.1.1. – Did the government disclose more information; improve the quality of the information (new or existing); improve the value of the information; improve the channels to disclose or request information or improve accessibility to information?
No
Degree of result:
Marginal
Explanation: In narrative form, what has been the impact on people or practice.
A radical change has been planned for the implementation of archive digitalization or disclosing more information,
improve the quality of information (new or existing), and the value of information, channels for disclosing or requesting information or, and accessibility to information.
2.1.2. – Did the government create new opportunities to seek feedback from citizens/enable participation inform or influence decisions; improve existing channels or spaces to seek feedback from citizens/enable participation/ inform or influence decisions; create or improve capabilities in the government or the public aimed to improve how the government seeks feedback from citizens/enables participation/ or allows for the public to inform or influence decisions?
No
Degree of result:
Marginal
Explanation: In narrative form, what has been the impact on people or practice.
Create or improve the capacities of the government or the public aimed at improving the way in which the government solicits, have all open data documents available, make managers accountable, and have permanent control over all administrative decisions.
2.1.3 Did the government create or improve channels, opportunities or capabilities to hold officials answerable to their actions?
No
Degree of result:
Marginal
Explanation: In narrative form, what has been the impact on people or practice.
The implementation has not been carried out but the solutions remain of value and opportunity to disclose more information and improve the quality of information.
2.1.4 Other Results
Yes
Degree of result:
Marginal
Explanation: In narrative form, what has been the impact on people or practice.
Even without carrying out the project the study and the specifications are finalized and all that remains is to have the necessary financing for the implementation of more than sharing the idea.
2.2 Did the commitment address the public policy problem that it intended to address as described in the action plan?
Yes
Provide a brief explanation of your answer:
The finalization of the digitization of archiving would provide an opportunity to be truly open data in the sense of putting all municipal documents at the service of citizens.
Section 3.
Lessons from
implementation
3. Provide at least one lesson or reflection relating to the implementation of this commitment. It can be the identification of key barriers to implementation, an unexpected help/hindrance, recommendations for future commitments, or if the commitment should be taken forward to the next action plan.
A delay in starting the study of the file and the absence of necessary financing which is lacking for the completionImplementers must follow through on their commitments for them to achieve impact. For each commitment, OGP’s Independent Reporting Mechanism (IRM) evaluates the degree to which the activities outlin... of the project.
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