Open Data on Education (CZ0037)

Brief Description of the Commitment

This is a follow-up commitment to the Fifth-Action-Plan commitment having the aim to expand the set of open data based on data in the administration of the Ministry of Education, Youth and Sports on education and the educational system through the creation of a unified Information System in Education (EIS).

Problem Definition

1. What problem does the commitment aim to address? The Ministry of Education, Youth and Sports on its own, or via its subordinate organizations, combine data on education and the education system. At the same time, the Ministry will hold several public registers, in particular the core Register of Schools and School Facilities, the Register of Legal Persons and the Register of Universities and Accredited Programmes of Study. These data, which are primarily used to parametrize education policy or to finance the entire education system, currently represent a significant information potential for professionals and the wider public. Although the data in aggregated form are largely publicly accessible, or rather provided in individual form by the ministry on public request, they are not, with exceptions, published as open data, or there is not enough metadata describing these datasets, which frequently causes a great administrative burden both to the applicant and to the data controller (provider) and, as a result, more difficult access to some data on education and the education system.

2. What are the causes of the problem? Lack of human and financial capacities, problems with the implementation of public contracts in the field of development of information systems, legislative obstacles, and ambiguous interpretation of legislation.

Commitment Description

1. What has been done so far to solve the problem? Until now, individual solutions within individual institutions have been available, and data have been published without adequate metadata. The necessary scope of data required by law has been published. In the framework of the Fifth Action Plan, a previous commitment to set up the Ministry of Education, Youth and Sports Departmental Information System (MEYS DIS) was incorporated. In view of the cancellation of the public contract for development of the MEYS DIS, the impact of the COVID-19 pandemic, and the dependence of the project on funding from the Integrated Regional Operational Programme (IROP) when this project could not have been further extended, the MEYS subsequently decided to terminate the MEYS DIS project and to replace it with a successor project of the Education Information System (EIS), which will be fully financed from the state budget from the chapter of the Ministry of Education, Youth and Sports (Chapter 333). Details of the fulfilment of the previous commitment of the Fifth Action Plan have been published quarterly on the Commitment Card at: https://korupce.cz/partnerstvi-pro-otevrene-vladnuti- ogp/narodni-akcni-plany-nap/paty-akcni-plan-2020-2022/faze-implementace/zavazek-4-3- otevrena-data-o-vzdelavani-a-vzdelavaci-soustave/

2. What solution do you propose? The creation of the Education Information System (EIS), which, in contrast to the MEYS DIS, will be implemented in individual stages, the output of which will be specific functional units – eEdu-I, eEdu-II and eEdu-III. The main objectives pursued by the establishment of an EIS (composed of eEdu functional units): - Automation of support activities in agendas - Availability of (public) departmental information from a single reference point - Continued implementation of the eGovernment and Smart Administration principles, in particular: o use of the services of Basic Public Administration Registers o support of the shared public administration database - publication on eGON Service Bus o support for full electronic submission o support for Open Data publication - Optimisation and consolidation of data in the department - Agenda performance support - Providing support functions to users (single login, securing access, and data based on defined authorisation) - Centralisation of data publication within the EIS - Process and methodological optimisation - User-friendliness and customizability of EIS - Data mining, working with data, sharing data, creating reports and compilation In this regard, the EIS architecture will thus provide suitable mechanisms and functionalities for the processes of easier (automated) data publication, which are not optimal now (within the existing/replaced systems). Open data will be available both on the EIS ́s own portal and also published in the National Open Data Catalogue. At the same time, relevant data will be made available in ISSS/eGSB (Information Shared Service System / eGovernment Service Bus (eGSB),) for automated sharing of use within public (state) administration.

3. What results do we want to achieve by implementing this commitment? The volume of published data on education and the educational system provided in the form of open data will increase. Data will be broken down by gender and other more detailed characteristics, where the data source allows. Within the data publication, the usability of the provided data by individual target groups, including the general public, will also be considered in accordance with the possibilities of the MEYS.

Analysis of the commitment

1. How will the commitment promote transparency? The commitment ensures the expansion of the set of published open data and thereby increases the accessibility of public information collected by the Ministry of Education, Youth and Sport, thus making a significant contribution to the use of this data by professionals and the general public and, as a result, improving the quality of the information published, promoting civic participation and, last but not least, transparency of public (state) administration.

2. How will the commitment help foster accountability? N/A

3. How will this commitment improve citizens' participation in the development, implementation, and monitoring of solutions adopted? N/A

Commitment Planning (Milestones | Foreseen outputs | Estimated date of completion)

Processing of eEdu-I input analyses | input analysis | 31 July 2022

Preparation of a detailed proposal for the implementation of eEdu-I | proposal for the implementation of eEdu-I | 31 July 2022

Creation of a functional eEdu-I environment and new computerisation of selected agendas | functional eEdu-I environment | 31 March 2023

Preparation of public contract for eEdu-II | ender documentation of the public contract for eEdu-II | 31 March 2023

Implementation of eEdu-II public contract | Contract with eEdu-II supplier | 31 December 2023

Implementation, testing, pilot operation of eEdu-I | evaluation of eEdu-I pilot operation | 31 July 2023

Full acceptance of eEdu-I | final version of eEdu-I accepted by MEYS | 31 August 2023

Implementation of eEdu-II | Functions of eEdu-II are incorporated into eEdu-I | 30 June 2025

Preparation of public contract for eEdu-III Alternatively, the option of incorporating the agendas for eEdu-III stage already into eEdu-II stage is being considered. This would implement the EIS concept to the extent originally intended already in eEdu-II. | tender documentation of the public contract for eEdu-III (if it is needed) | 31 August 2024

Action Plan Review

Commitment 3. Open data on education and the educational system