Open Contracting : Implement an Electronic Government Procurement (e-GP) system (KENMS0002)

Commitment ID

KENMS0002

Commitment Title

Open Contracting : Implement an Electronic Government Procurement (e-GP) system to enhance transparency, efficiency, and public access to procurement processes.

Problem

Public procurement in Nairobi City County faces transparency, efficiency, and accessibility challenges, including:
- Limited Public Access to Procurement Information– Procurement data is not readily available, with information only accessible through manual requests, the Public Procurement Information Portal (PPIP), or the county website, which often lacks comprehensive and up-to-date data.
- Inefficiencies & Manual Processes – Many procurement procedures are still manual, making it difficult to track, analyze, and ensure compliance with open contracting principles.
- Limited Awareness & Capacity – Procurement officers and suppliers lack training in Open Contracting Data Standards (OCDS), e-GP systems, and transparency laws.
- Barriers for Marginalized Groups – Women, youth, and persons with disabilities face challenges accessing procurement opportunities due to limited awareness and opaque processes.

Status quo

Nairobi City County has taken toward open contracting, but significant gaps remain:
- Existing Legal Framework: Public Procurement and Disposal Act (PPDA) provides legal guidance, and the county follows national procurement platforms such as IFMIS and PPIP. However, data disclosure remains inconsistent not user-friendly.
- Limited Use of Digital Procurement Tools: While the county uses ePROC for procurement
FMIS for financial managemen, many procurement processes are still, leading to inefficiencies and lack of real-time data analysis.
- Low Public Awareness ; Accessibility – Procurement information is technically, but it is not easily accessible or detailed enough for effective oversight.
- Limited Participation of Marginalized Groups – The county has sensitized 680 youth on Access to Government Procurement Opportunities, but participation of women, youth, and persons with disabilities remains low due to lack of awareness and accessibility barriers

Action

Nairobi City County will implement an Electronic Government Procurement (e-GP) system and adopt Open Contracting Data Standards (OCDS) transparency, efficiency, and public access to procurement processes.

Key actions include:
- Digitizing Procurement Processes – Implement the e-GP system integrated with IFMIS, PPIP, and other procurement platforms to ensure real-time data access and reduce manual inefficiencies
- Publishing Procurement Data – Regularly publish county procurement plans, tenders, awarded contracts, and supplier details in an open and accessible format.
- Developing an Open Contracting Framework – Establish a policy framework and standard operating procedures to ensure compliance with Executive Order No. 2 of 2018 on open contracting.
- Capacity Building for Procurement Officers & Suppliers – Train county procurement staff and suppliers, including women, youth, and persons with disabilities, on open contracting principles, e-GP usage, and AGPO opportunities
- Enhancing Public Oversight & Feedback Mechanisms – Establish public dashboards and feedback channels to allow citizens and civil society to monitor procurement activities and report irregularities.

How will the commitment contribute to solving the public problem described above?

Electronic Government Procurement (e-GP) and Open Contracting Data Standards (OCDS) will address the transparency, inefficiency, and accessibility issues in Nairobi City County’s procurement system by:
- Enhancing Transparency & Public Access to Procurement Data: The e-GP system will automate procurement processes, ensuring real-time publication of tenders, awards, and contract details. Open data dashboards will allow citizens, businesses, and oversight bodies to track procurement activities.
- Reducing Corruption & Manual Inefficiencies: Digitization will eliminate manual bottlenecks, minimizing opportunities for fraud, favoritism, and delays. Standardized procurement procedures will increase accountability across departments.
- Improving Fairness & Participation for Marginalized Groups AGPO-targeted training sessions will empower women, youth, and persons with disabilities to access procurement opportunities. Simplified digital access will lower barriers to entry for small businesses.
- Strengthening Public Oversight & Accountability: public feedback mechanism will allow citizens and CSOs to report procurement concerns. Regular audits and performance tracking will ensure continuous improvement.

What long-term goal as identified in your Open Government Strategy does this commitment relate to?

This commitment aligns with Strategic Goal 4 of Nairobi City County’s Open Government Strategy: "Accelerate collective progress on open government reforms by institutionalizing transparency, accountability, and public participation in governance processes."

How This Commitment Supports the Long-Term Goal:
- Institutionalizing Open Contracting – Establishes a sustainable e-GP system and policy framework to ensure permanent transparency in procurement beyond political transitions.
- Enhancing Public Accountability – Increases citizen oversight through open data dashboards, ensuring that procurement decisions remain transparent and fair.
- Promoting Inclusive Economic Participation – Strengthens access to government contracts for women, youth, and persons with disabilities through AGPO and targeted training.
- Leveraging Technology for Transparency – Uses to create a real-time monitoring system, minimizing corruption and inefficiencies.

Primary Policy Area

Open Contracting, Public Procurement

Primary Sector

Public Services (general)

What OGP value is this commitment relevant to?