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Netherlands

Rethink Information Management and Active Access: Four ‘Open by Design’ Pilot Projects (NL0018)

Overview

At-a-Glance

Action Plan: Netherlands Action Plan 2013-2014

Action Plan Cycle: 2013

Status:

Institutions

Lead Institution: Ministry of the Interior and Kingdom Relations

Support Institution(s): NA

Policy Areas

Access to Information, Open Data, Right to Information

IRM Review

IRM Report: Netherlands Final Report 2013-2014, Netherlands Progress Report 2013-2014

Early Results: Did Not Change

Design i

Verifiable: Yes

Relevant to OGP Values: Yes

Ambition (see definition): High

Implementation i

Completion:

Description

To provide good, rapid access to government information, freedom of
information and open standards must be incorporated into the design of
information systems. For example, the system must allow non-public
information to be labelled as such when information is first created or a
form completed. Exactly what this implies for information systems will first
have to be determined in a number of pilot projects.
‘Open by design’ only works if a presumption of open access is taken into account from the moment information is created. New systems will not immediately prompt a change in procedures and culture, but they will facilitate change. To put this action into effect, it is important to take advantage of any ‘natural transition points’, such as when information systems are replaced, so that the changes can be effected in a cost- neutral way.
To prevent this action item from disrupting existing systems and thus incurring extra costs for the public sector, the plan is to conduct a number of pilot projects to determine functional requirements for new information systems and architectures and the way documents are generated in them.4 In central government (core ministries only), the first generic applications for storing documents will be available in two to three years

-Complete and publish open-by-design pilot projects
-Have functional requirements ready for new government
information systems


Commitments

Open Government Partnership