Management System for Performance Venues (KR0037)

Expansion of a Management System of Technical Information for Performance Venues
Commitment Start and End Date
September 1, 2018 ~ August 31, 2020
Lead Implementing Agency/Actor
Performing and Traditional Arts Division, Ministry of Culture, Sports and Tourism
Commitment Description
What is the public problem that the commitment will address?
A technical capacity is key in delivering quality performances. The technical information for performance venues contains a broad range of technical capabilities, and it assists performers’ technical aspects of their work. Currently, the Korean Cultural & Arts Centers Association (KOCACA) provides information on stage installation (technical information for performance venues) of some venues via the theater technical information DB, but there is ample room for improvement regarding convenience and information disclosure due to the absence of an integrated database.
What is the commitment?
This commitment is about building a comprehensive management system of technical information for performance venues, providing information such as technical capabilities and floor plans. The purpose of the commitment is to enhance technicality and reliability of technical information offered to performance-venue goers through providing precise and objective technical information based on the outcome of a due diligence on public and private venues and presenting the Korean standard of technical information for theaters according to the international standard. In carrying out the commitment, a data-base providing easy access to all will be expanded, and the services regarding the data will be provided online.
How will the commitment contribute to solve the public problem?
The detailed implementation methods are as follows: 1) To expand the current technical information DB available at the website of the KOCACA (as of August, 2018, 26 theater installations and floor maps of 70 venues are provided); to update the current DB with additional information including the purchasing route and price of theater installations and the maintenance status; 2) public performance venues should provide general information through their website and technical information via the integrated management system.
Why is this commitment relevant to OGP values?
Transparency / Public Service Delivery through New Technologies
Exchange and Peer Learning
N/A
Additional Information
N/A
Milestone Activity with a Verifiable Deliverable
Establishing a technical information investigation system Conducting preliminary investigations on performance venues Carrying out fact-finding missions on performance venues and interviews
Collecting and sorting out technical information for the DB
Building, verifying and modifying the DB
Contact Information
Name of Responsible Person from Implementing Agency
Yoojeong Hong
Title, Division
Administrative Officer, Performing and Traditional Arts Division
Email and Phone
hyj904@korea.kr, +82-44-203-2739
Other Actors Involved
Iljoo Jeon, Co-CEO of 3,000 won, a Social Start-up and Advisor on Performance Venue Management of the Second Creative Art Center

2. Expansion of a Management System of Technical Information for Performance Venues

Commitment Text:

"Expansion of a Management System of Technical Information for Performance Venues"

This commitment is about building a comprehensive management system of technical information for performance venues, providing information such as technical capabilities and floor plans. The purpose of the commitment is to enhance technicality and reliability of technical information offered to performance-venue goers through providing precise and objective technical information based on the outcome of a due diligence on public and private venues and presenting the Korean standard of technical information for theaters according to the international standard. In carrying out the commitment, a data-base providing easy access to all will be expanded, and the services regarding the data will be provided online.

The detailed implementation methods are as follows:

1) To expand the current technical information DB available at the website of the KOCACA (as of August 2018, 26 theater installations and floor maps of 70 venues are provided); to update the current DB with additional information including the purchasing route and price of theater installations and the maintenance status;

2) Public performance venues should provide general information through their website and technical information via the integrated management system.

Milestones:

• Establishing a technical information investigation system; conducting preliminary investigations on performance venues; carrying out fact-finding missions on performance venues and interviews.
• Collecting and sorting out technical information for the DB
• Building, verifying and modifying the DB

Start Date: September 1, 2018 End Date: August 31, 2020

Editorial Note: For the full text of the commitment, please see Korea's 4th National Action Plan 2018-2020 at https://bit.ly/2JvQr98.

Context and Objectives

The purpose of this commitment is to establish a technical information management system for public performance venues and enhance user convenience in the process. It aims to do this by verifying, modifying, and building on the existing technical information database on the website of the Korean Cultural and Arts Centers Association (KOCACA) [12].

The milestones under this commitment are verifiable. They include investigating performance venues, collecting and organizing technical information, and building an updated integrated database. There is, however, no clear indication in the commitment text as to how many public performance venues will be included in the database as a result of this commitment.

This commitment is relevant to the OGP value of access to information as it will improve opportunities for citizens and service users to access technical and other information on performance venues. As the commitment will expand and build an integrated, online database, it is also relevant to the value of technology and innovation for transparency.

At the time of writing this commitment, KOCACA provided limited technical information on stage installations via the theatre technical information database. This included information pertaining to stage plans, sound features, and other technical information. KOACA also confirmed the operation of a social networking service to share this information with the public. [13] However, according to a civil society representative from C.O.D.E., this technical information was inadequately and ineffectively shared with the public. [14] As noted in the action plan, stakeholders agreed that there was room for improvement, especially in terms of convenience of access, coverage of performance venue, and the extent of information disclosed on the database.

This commitment stands to have minor potential impact on improving access to information on public performance venues. The commitment represents a positive effort to improve convenience and access to information through the introduction of an integrated database. According to civil society, the disclosure of such information will enable citizens and businesses to voluntarily engage with and utilize performance venues and the services they offer. [15] However, the information—being technical—will mainly be used by a niche segment of society (i.e., service-users that use the public performance venues) and have limited appeal to citizens at large. Although the government reports setting a goal of covering information from 472 performance venues, there is no clear indication of this under this commitment.

Next steps

As this commitment stands to primarily appeal to and benefit a specialized segment of society, the IRM does not recommend that this commitment is carried forward into future action plans in its current form.

Instead, the IRM recommends that stakeholders refine this commitment and simplify the technicality of information to facilitate its use by a broader segment of the population, and thus encourage wider use of public performance venues across the country. This may include translating technical information into more accessible forms, such as simplified user-guides, explanatory videos, blogs etc.

2. Expansion of a Management System of Technical Information for Performance Venues

Limited:

The Korean Cultural & Arts Centers Association (KOCACA) website offers information on 104 venues out of 507. Information on 96 was available before the implementation cycle. The integrated management system was not established due to budget constraints.