Participation and Co-creation – Request for Expressions of Interest

Request for Expressions of Interest to Facilitate the OGP Participation and Co-creation Process

Deadline for Submission: February 13, 2019

The World Bank Group is requesting Expressions of Interests from organizations actively engaged in the OGP process and able to facilitate dialogue among government and civil society to co-create the 2019-2021 National or Local Action Plan. This document provides guidelines for members of the OGP to apply to the OGP MDTF managed by the World Bank for support the participation and co-creation process. Applicants are encouraged to read this document in entirety before submitting an Expression of Interest (EOI).

Objectives

The World Bank aims to support the improved quality of engagement and dialogue during the OGP Action Plan design, deliberation, prioritization and monitoring process. The World Bank will hire an organization, or a Contractor or firm, to collaborate closely with the government Point of Contact and the multi-stakeholder forum to facilitate a process that supplements and enhances the country or local’s larger efforts to co-create and broaden engagement on OGP by going beyond the business-as-usual approach.

Program Scope

While the specific activities and outputs will be customized based on the needs of the national or local context, the Contractor is expected to work effectively with government and civil society stakeholders in and outside the multi-stakeholder forum to deliver the activities to broaden engagement in open government and citizen engagement and to meet OGP’s Participation and Co-Creation standards. The scope of work encompasses the following activities:

• Facilitate the broadening of the base for engagement in gathering input for the 2019-2021 OGP Action Plan. This includes:
  • Engaging new stakeholders – marginalized groups, women’s organizations and organizations representing vulnerable communities local/grassroots actors – as well as expanding access and coverage to represent stakeholders from underrepresented regions of the country.
  • Strengthening the multi-stakeholder forum to improve ongoing dialogue and quality of engagement between government and civil society.
  • Taking actions to meet OGP’s Participation and Co-Creation standards.
  • Raising awareness of open government approaches and OGP processes through traditional (tv, radio, print) and web/social media campaigns to increase visibility and expand civic engagement.
• Coordinate and collaborate with the POC and other government actors and civil society organizations within the multi-stakeholder forum.

• Collaborate with experts in and outside of government and provide recommendations to build technically sound commitments. This may include engaging with technical specialists outside the multi-stakeholder forum.
• Advocate, deliberate and contribute to the prioritization of commitments with the multi-stakeholder forum and the implementing agencies.
• Communicate the selection process to broader stakeholders.
• Engage in regular monitoring of the implementation of the Action Plan. This includes identifying and implementing effective mechanisms for monitoring.

Countries and Locals Eligible in early 2019

Countries and locals eligible for the OGP MDTF support participation and co-creation support are those that (i) will submit an Action Plan in 2019; (ii) have a multi-stakeholder forum (MSF) as defined by the OGP Support Unit; and (iii) are countries where the World Bank work and provide lending. They are:

Countries:

• Afghanistan
• Argentina
• Burkina Faso
• Colombia
• Costa Rica
• Ecuador
• Ghana
• Liberia
• Mongolia
• Nigeria
• Panama
• Philippines
• Sierra Leone
• Sri Lanka

Locals:

• Jalisco, Mexico
• Nariño, Colombia

Selection Criteria

• Relevant experience – The civil society organization, or a coalition of civil society organizations, operating in the country or local has a proven track record on:
  • Participating actively in the OGP multi-stakeholder forum.
  • Facilitating dialogue and convening national or local government and civil society stakeholders active in open government.
  • Building effective working relationships and strong coalition of governments, civil society organizations, and other actors such as women’s groups and the private sector around issues relevant to open government and citizen engagement.
  • Advocating to raise awareness, deliberate and negotiate on OGP commitments, thematic areas, or open government reforms. 
• Favorable authorizing environment – There should be sufficient commitment from the country/local leadership and implementing government agencies over the course of one year.
• Inclusion – The organization demonstrates experience with promoting gender equality, inclusiveness and enhance participation by marginalized groups, women’s organizations and organizations representing vulnerable communities local/grassroots actors.
• A regular and fully functioning OGP multi-stakeholder forum (MSF) – In accordance to the OGP Participation and Co-Creation Standards, the MSF must meet at least quarterly. It is expected that MSF in the selected and country or local will meet regularly to discuss and assess implementation during the duration of the award.
  • If selected, the OGP MDTF Team will review and help to enhance, where needed, the composition, structure, and capacity of the MSF to ensure it is functioning effectively.
• Align with the OGP values and principles as expressed in the Open Government Declaration, the Articles of Governance and the Strategic Refresh.
• Be consistent with World Bank country strategy, particularly the Country Partnership Framework and the work program of the Governance Global Practice, including on anti-corruption as endorsed by the World Bank Country Office.

Notes

• Organizations may choose to apply as part of a coalition/ consortium focused on joint and complementary roles with one organization with the most technical and financial management experience designated as lead. If selected for award, the contract will be established with the lead organization.
• Selected organizations are encouraged to have a partnership agreement with other members of the coalition or consortium that outlines roles and responsibilities to deliver on the common objectives of the co-creation process.

Amount and duration

The period of performance for this requirement will be for one year. Offerors shall provide proposal with amount equal or lesser than USD 60,000 for the one-year period and shall not exceed this value.

Selection Process
The selection process consists of two phases. First, Expressions of Interest submitted via the World Bank website will be evaluated by the World Bank based on objective selection criteria focusing on relevant technical background and experience in OGP and in the country or local. Second, firms that are shortlisted will receive a Request for Proposal, inviting them to submit a detailed technical and financial proposal that will be evaluated by the World Bank based on objective evaluation criteria focusing on the approach that suits the needs of the country or local, qualifications, and work plan. Winning proposals will receive an award upon completion of contractual negotiations with the World Bank Group.

Phase I – Expression of Interest
Step1: Complete the ‘Expression of Interest Form’ available on the World Bank’s econsultant2 website.

Step 2: Attach a Cover Letter from the lead organization according to the following guidelines:
Title “Application for Facilitation of Participation and Co-Creation in [INSERT Country or Local]”

• Mandate of the organization
• History of the organization (when was it established?)
• Statement on commitment to: (i) work closely to coordinate with the OGP Point of Contact and the OGP multi-stakeholder forum.
• Signed by the authorized representative of organization.

Step 3: Complete the Firm Qualification Questionnaire.

Step 4: Submit the Expression of Interest with the completed (i) EOI Form, (ii) Cover Letter and (iii) Firm Qualification Questionnaire in the World Bank’s eConsultant2 system. The total size for all attachments should be less than 5 MB. Firms may also zip all these documents to be submitted and upload in the system as a single file in their response to this REOI.

Step 5: Firms which have been shortlisted will be invited to submit a proposal.

Phase II – Request for Proposal
Step 6: Shortlisted applicants will receive a Request for Proposal (RFP) inviting them to submit detailed technical and financial proposals. The Technical Proposal should specify the organization’s proposed approach, qualifications, work plan with activities, and deliverables and proposed outcomes. The Financial Proposal will outline all proposed costs of the project.

Step 7: All proposals will be evaluated based on objective evaluation criteria. The Award will be made to the organizations with the highest evaluated proposals upon completion of contractual negotiations with the World Bank Group. Organizations must meet the vendor eligibility requirements of the World Bank Group in order to receive an award.

How to Submit an Expression of Interest

• On the World Bank Corporate Procurement website, go to Operational Consulting Opportunities.
• Click on Register Firm and complete your information to give you access to econsultant2.
• Click on Business Opportunities on the top right-hand corner, and look for Selection #1260843.

To learn more

• Information Session 1 – Support to the OGP Participation and Co-Creation Process (English)
  Thursday, January 24, 2019 at 9:00 – 10:30AM EST
  Watch »
• Information Session 2 – Support to the OGP Participation and Co-Creation Process (English)
  Thursday, January 24, 2019 at 11:00PM – 12:30AM EST
  Watch »
• Information Session 3 – Support to the OGP Participation and Co-Creation Process (Spanish)
  Friday, January 25, 2019 at 11:30AM – 1:00PM EST
  Watch »

See an overview: English | Spanish

2018 Participation and Co-creation Awardees